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How to Write a Resignation Letter

Step by step
How to Write a Resignation Letter

Leaving a job is never an easy thing to do. No matter how much we may be looking forward to moving on, there’s always at least one reason why it’s difficult to say goodbye. One of the hardest things about moving on in a career may be writing a resignation letter. Well, never fear, because this article will give you some quality advice on a step by step process of how to write a resignation letter.

Professional Heading

screenshot resignation letter heading

Make a professional looking heading on your resignation letter. If the letter is typed, you’ll want to make sure your boss’s name and address is on the upper left side of the letter and the date is below it.

Address the Receiver

screenshot resignation letter heading receiver

Next you will have to address your boss. ‘Dear’ is a good way to start. You can follow this by using your boss’s first name if you were on a first name basis with them during your employment.

Your Intention

screenshot resignation letter heading intention

State your intention to resign. It is important that you clearly state your intentions in no uncertain terms.

Give Proper Notice

screenshot resignation letter heading proper notice

It is customary to state your intentions to resign within 2 weeks of your actual resignation. It might be a good idea to let your boss know exactly when your last day will be in the resignation letter.

State Your Reason (Optional)

screenshot resignation letter heading reason

You don’t have to go into too much detail about your reasons for resignation but it may be a nice touch. It will give your boss a better sense of the situation.

Offer Your Help

screenshot resignation letter heading help

Say that you will be willing to help out during the transition. There may be a time during your last few weeks, or even after you leave your position, that it may be helpful or even necessary for you to stay on and train whoever will be taking over for you. If this is the case, state your availability and the terms in which you will be able to stay on.

Giving Thanks

screenshot resignation letter heading thank

Thank your employer for the experience.

It’s always a good idea to stay on good terms with your former employers. You never know when you may need advice from them or a letter of recommendation. They may even have job opportunities for you in the future. Therefore, it is best to let them know how grateful you are to have had the chance to work for them and end the letter on a kind note.

Close the Letter

screenshot resignation letter heading summary

In keeping with the theme of staying on a positive note, you may want to end the letter by writing ‘sincerely’ or ‘with warm regards’ before signing your name.

Remember, even though your boss may no longer be your boss, it’s never too late to make a good lasting impression and this includes using proper tone, spelling and grammar.

It may seem like an easy thing to do, but once you are faced with leaving a job, it’s important to know how to write a resignation letter properly. You want to keep things professional but also leave your boss with a good impression of yourself. If you are looking to move on in your career path, we wish you the best of luck in your endeavors.

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